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Free Meeting Minutes Template

Click here to download the Meeting Minutes TemplateBack in March, I wrote a post about helpful tips for running a meeting.  With it was a free copy of my meeting minutes template.  Here is a brief refresher when hosting a meeting:

[1] Write out the purpose of the meeting with actionable events in mind. e.g. “Provide an updated status, identifying risks and opportunities, and identify new action items.”

[2] Identify your attendee list but only keep those you can map to the actionable events listed in step 1.  There is a difference between an attendee list and a communications distribution list.

[3] Create an agenda.  Do not ever arrange a meeting without a written agenda.  Your meeting will suffer scope creep in the worst possible way.

[4] Identify who will run the meeting and who will take notes.  It should not be the same person.

[5] Ensure discussion points align to the agenda.  If they don’t, recommend taking the topic to another forum.

[6] End the meeting by having the note taker read back the discussion points and the understood action items.

[7] Send out the meeting minutes within one to two days.

Please note I don’t recommend using this for a Daily Scrum or Stand Up Meeting.

About Derek Huether

I'm Vice President of Enterprise Engagements at LeadingAgile. I'm super focused on results. But I also take the hand waving out of organizational transformations. I come from a traditional PM background but I don't give points for stuff done behind the scenes. The only thing that counts is what you get done and delivered. Author of Zombie Project Management (available on Amazon)

7 Responses to “Free Meeting Minutes Template”

  1. Fiona
    July 14, 2009 at 3:16 pm

    Not the same template, but want to let you know…Critical Path Worksheet [Template] link does not work. Could you please provide a working link, as I found your other templates, including this one, very useful? Thanks!

    • Derek
      July 15, 2009 at 7:35 pm

      Fiona, thank you for letting me know.
      Looks like I lost some items when we moved to a new server.

      I’ll get it posted.

  2. Devin Edwards
    June 28, 2011 at 10:38 pm

    Thanks a lot for this post. I’ve been following this basic layout for my meetings with the University Heights Literary Society.

    • Anonymous
      June 29, 2011 at 4:31 pm

      Excellent news! Thanks for using it.

  3. Priya
    August 18, 2011 at 1:30 pm

    Thanks. its really short and helpful tip

  4. Amir
    November 13, 2012 at 6:06 am

    Thank you so much for the template.

    • derekhuether
      November 20, 2012 at 9:38 am

      You are quite welcome

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