Free Total Project Status Report Template

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TPS ReportAs I study the collection and reporting of metrics and project statuses, I find many reports just do not deliver what they should. I believe there should be a stand-alone deliverable that a project manager is able to provide to a stakeholder at any time, illustrating the total project status.  I created a report and used the name “TPS Report” from the movie Office Space.  I try to interject a little humor into a project, where I can, without raising too many eyebrows.  Because I do not think I should keep all of the good stuff for myself, I hope others will download my free template.  It captures everything from overall project status to schedule, budget, scope, and quality, including a RAG (Red, Amber or Green) status.  What milestones were planned and accomplished?  What is planned for the next period?  Though I believe a subjective narrative does have its place in project reporting, I like the more objective approach.  Give your stakeholders the facts!
Please enjoy this free copy of  my Total Project Status Report Template.

Using Project Management Templates

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At my last engagement, there was a lack of matured documented process.  I’m all about process. If you have good process, quality results will follow.   People sometimes don’t understand that if a documented process does not provide value to the project, you should not do it.  Consistently use proven templates, processes, and methodologies to refine your project management approach.

Templates are mere tools in a toolbox.  Again, only use the ones that provide value to the project.  I once had a Product Manager voice her frustration because she was told to complete ALL of the project templates in the repository, after the project was in a later phase.  My response was to weigh the cost (time) of completing the templates against the benefits gained by them.  The benefits are traditionally lower risk or higher customer satisfaction.  In this case, it was neither.  If anything, there should have been Lessons Learned or Postmortem document that would have identified the gaps or overlaps of the documentation.

To assist readers of my blog, I’m going to start uploading templates I’ve used at previous engagements.  They are free of change and will fall under public domain.  You’ll find them by selecting Free PM Templates or locating the link in the right navigation menu.

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Types of Risk

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For the PMP exam, know that risks can be categorized under two main types:

Business  Risk of a gain or loss
Pure (Insurable) Risk  Only a risk of loss (e.g., fire, flood, theft…)

When identifying and categorizing your project risks, don’t forget that risks can also be positive.  Many mistakenly only list the negative.  Regardless, the purpose of risk management is to lower it.  Again, business risk can be beneficial or detrimental.  Pure risk is always detrimental. 

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