Here is the deck from my Agile2014 workshop on Personal Kanban.
Participants were introduced to the principles of Lean and the application of Kanban to visualize their work, limit distraction and waste, and get stuff done. I covered the core concepts outlined in Jim Benson and Tonianne DeMaria Barry’s book, Personal Kanban, to get attendees of my workshop started.
Click here for Agile 2014 Workshop Tasks.pdf, referenced in my workshop
Submitted: Tue, 2014-01-14 01:40 Updated: Tue, 2014-01-14 01:43
Track: Learning Session Type:
Workshop Audience Level:
Room Setup: Rounds Duration: 75 minutes
Keywords: Learning, Process, kanban, flow, personal, WIP, Personal_Agility, process improvement
With a world of constant distraction, it feels like it’s getting harder and harder to get stuff done, regardless if it’s on a personal or organizational level. At some point, we’ve been sold the lie that multitasking is great and maximum utilization is even better. If we all drank the Kool-Aid, why are we doing more and getting less done? If there were a relatively simple way for you to get more stuff done, wouldn’t you want to know what it was? If there were a way for you to measure and improve your processes over time, wouldn’t you want to know how to do that as well? When getting stuff done is a primary measure for success, we need to introduce people to concepts that are simple but can be leveraged at scale.
In this session, participants will be introduced to the principles of Lean and the application of Kanban to visualize their personal work, limit distraction and waste, and get stuff done. I’ll cover the core concepts outlined in Jim Benson and Tonianne DeMaria Barry’s book, Personal Kanban, to get you started. I’ll talk about how Kanban can be applied to everyday work and why you should do it.
Through my years of struggling with ADD/ADHD and my years of management, leadership, and coaching, I have learned and applied Personal Kanban techniques in my everyday life and Lean Kanban at both government and private organizations. This is your opportunity to experience what I am like after a few cups of coffee and for you to learn a few simple strategies that you can start using before you even leave Agile 2014. This workshop can help you map your work and navigate your life.
Information for Review Team:
My first blog post about my Personal Kanban story happened in August of 2009.
Since that time, I have evangelized the use of Personal Kanban for people who had tried everything from To-Do lists to Franklin Covey Planners to GTD, with little or no success. It gives me a profound amount of joy sharing this information to people ranging from parents who struggle to get their kids to bed to CEOs trying to make sense of a portfolio backlog. This workshop will begin with me telling me story and my challenges of staying focused and getting stuff done. It will conclude with people realizing how easy it is to grasp the basic concepts behind Personal Kanban, benefit from them, and then tell others.
Each table will have 3 sheets of 25 x 30″ easel pad paper with pre-designed Kanban boards, a stack of index cards with different (effort) activities listed and predetermined values. (Writing what teams will be asked to do would spoil the surprise but I promise we’ll have some fun) I will explain to everyone how a Personal Kanban works. Each 10-minute practice session is designed to bring to light the daily struggles we may have in completing our work. After each session I will ask how the room would approach their work differently. The expectation is that more work will get done during practice session two and then even more during practice session three, based on what the attendees will learn in the previous sessions and improving their processes.
• Introduction and Overview [10 minutes]
• Core Concepts [10 minutes] [20 minutes elapsed] What is the history of Kanban? What’s the difference between Kanban and Personal Kanban, what makes up a Kanban board, how do we design a Personal Kanban board, what is WIP, what is flow?
• Practice [10 minutes] [30 minutes elapsed] Round 1 / Our first board
• Retrospective [5 minutes] [35 minutes elapsed] What worked and what didn’t?
• Practice [10 minutes] [45 minutes elapsed] Round 2 / Our second board design
• Retrospective [5 minutes] [50 minutes elapsed] What worked and what didn’t?
• Practice [10 minutes] [60 minutes elapsed] Round 3 / Our third board design
• Retrospective [5 minutes] [65 minutes elapsed] What worked and what didn’t?
• Conclusion and Questions [10 minutes] [75 minutes elapsed] What did you learn? What were you surprised by? What other questions do you have?
• I have been successfully leveraging Kanban on an organizational level since 2008 and evangelizing Personal Kanban since August 2009.
• Jim and Tonniane’s book, which provides the basis of this session, is widely available. Here is a slide deck on the basics of Personal Kanban: http://www.slideshare.net/ourfounder/personal-kanban-101
- Understand key definitions and terms of Lean and Kanban
- Understand how to apply Kanban to your personal and professional life
- Understand how you can measure and improve your processes
I have been presenting since 2011, when I appeared at the Great Lakes Software Excellence Conference. I’ve since been a guest at the Work Management Summit in 2011, and then presented at AgileDC in 2011, and 5 Project Management Institute events, including the Project Management Symposium 2012 (Washington DC), PMI Global Congress 2012, PMI Puerto Rico Simposio Anual 2012, Project Management Symposium 2013 (Washington DC), and most recently PMI SoMD Chapter 2013.
A few of my public sessions are available on Slideshare
A quick thank you to Arin Sime and the local Agile Leadership Network chapter for an excellent workshop. Tonight, Arin Sime of AgilityFeat facilitated a workshop on User Story splitting. What I felt was compelling was not the discussion about the best size of a user story, what INVEST was, or even the best way to write a user story. What I liked the most about the workshop was Arin’s purposeful misdirection early on, having us write bad user stories. That’s right. Arin gave us instructions and had us write bad user stories by way of anti-patterns. In software engineering, an anti-pattern is a pattern that may be commonly used but is ineffective and/or counterproductive in practice. Sometimes it’s hard to write really good user stories. Knowing if it’s a good story usually falls under IKIWISI (I’ll know it when I see it), though people can commonly write really bad user stories and think they are great. I’m not going to go into detail about what makes a “good” user story. I’m about to turn into a pumpkin and I wanted to get this post out within hours of the event.
If you get a chance, look up Arin and look up Agile Leadership Network. Either way, you’re going to walk away with something of value.
Image Source: My really sad Droid X
Do you lead or do you manage? Do you believe in command-and-control or do you believe in team empowerment? Recently, while presenting an Agile Enterprise Workshop, we discussed Theory X and Theory Y with our workshop attendees.
Theory X and Theory Y are two extremes introduced by Harvard Professor Douglas McGregor in his book “The Human Side of Enterprise”. It was published over 50 years ago. Still, you can find both theories in practice today.
Though the theory of x and y are not absolute in how human nature plays out in our places of work, there will always be those among us who are polarizing and think of life as a side of a coin.
So, which do you believe?
HT: Dan Pink
HT: Sanjiv Augutine